Office Administrator

Location: Alpharetta, GA

Department: Business Operations

Type: Full Time

Min. Experience: Entry Level

About Mediacurrent

This position is based at our metro-Atlanta headquarters. Mediacurrent is an open source development and digital marketing agency that creates transformative digital experience platforms for enterprise, government, non-profit, and higher education organizations and their customers.

Since 2007, we have built a growing, sustainable company that believes in collaboration, education, and providing predictable results for our clients. Organizations such as The Weather Channel, PwC, New York Senate, Georgia Tech, Olympus, Habitat for Humanity, and Guardian Insurance have trusted Mediacurrent to solve their most complex digital and web challenges.

About the Role

The Office Administrator will work closely with the operations team in the corporate Alpharetta office as well as a remote distributed team with employees in 30+ states. To be successful in the role, you’ll need to a great problem solver, detailed- oriented, superb communication skills, excellent time management skills, and hard-working professional. A great sense of personality never hurts either.


You Might Be a Fit If You:

  • Have a high degree of attention to detail and discretion.

  • Have new ideas to help solve difficult problems.

  • Want to create processes and be a part of a best of class Operations department.

  • Place a high emphasis on company culture and teamwork.

  • Have a commute that is draining and you are looking for something closer to home.

  • Are organized, have a great attitude, and a deep desire to learn and improve.

  • Want to be a part of a growing company with a proven track record of financial stability that still offers hands-on opportunities to explore new and better ways to do things.

  • Are looking to work for a Top Workplace in Atlanta (according to AJC’s 2019 independent survey).

Key Responsibilities

  • Provide general office support; including answering telephones, assisting visitors, and maintaining breakroom and office supplies

  • Support human resources with weekly reporting, continuing education coordination, and other tasks as needed

  • Assist in coordination of onboarding for new hires

  • Plan special events for the team or company-sponsored events

  • Research, organize, and make travel arrangements. Ensure flawless arrangement of flights, hotel accommodations, and other travel needs

  • Organize conference calls or facilities for internal and external meetings

  • Review and process expense reports

  • Review and reconcile employee paid time off

  • Prepare promotional presentations

  • Organize and update client case studies

  • Prepare weekly reports

  • Serve as a primary point of contact for the administrative needs of the staff

  • Preparing and coordinating bulk shipments such as employee or client gifts

  • Coordinating notices from state governments for employee taxes, unemployment insurance and other state and local jurisdiction requirements: organizing notices received and submitting required documentation to our payroll provider for processing

  • Manage and update company database and customer relationship management systems (CRM)

Qualifications

  • 2-3 years experience in a similar administrative role

  • Proficiency in Word Processing, Spreadsheet and Presentation software (Google Suite and/or Microsoft Office 

  • Strong typing/keyboard skills (50-60 WPM)

  • Ability to analyze and revise operating practices to improve efficiency

  • Detail oriented and comfortable working in a fast-paced office environment

  • Exceptional communication skills

  • Superior organization skills and dedication to completing projects in a timely manner

  • Experience with content creation and managing content on a CMS platform (Drupal, Wordpress, etc) a plus, even if not professionally

  • Aptitude to learn new tools and software quickly and independently

Extra Awesome Qualifications

  • Extremely organized, efficient, and detail-oriented.

  • Proven ability to prioritize and manage conflicting priorities.

  • Outstanding written and verbal communication skills, including the ability to communicate with individuals at all levels of an organization.

  • Ability to interact with tact, discretion and diplomacy across all levels internal and external to the company.

  • Solution-oriented & resourceful, including ability to research solutions.

  • Willingness to learn with a “can-do” attitude.

Perks & Benefits

The Office Administrator role is a big responsibility, but if you fit the description, take a glance at  some amazing benefits and perks we offer.

  • Work remotely 1 day a week (after the initial 90 days).

  • Opportunity to travel to visit prospects and customers, attend conferences, and cowork.

  • Funding for conferences and continuing education

  • Opportunity to have every other Friday off (9x80 schedule)

  • Benefits package, including 100% health insurance coverage for individuals, a matching 401k savings plan, and paid vacation.

  • Competitive salary.

  • Apple laptop with the resources you need to do your job at the highest level.

  • Opportunities for growth and advancement.

  • Mentoring, lots of training and weekly knowledge shares.

Sound Interesting?

If you’re a self- starter and you’re ready to make a difference with a team of incredibly supportive, collaborative people, then we want to hear from you. Please apply today!


 

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Mediacurrent provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability or genetics. In addition to federal law requirements, Mediacurrent complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates or employees reside. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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